Analyze the status of your Word documents before publishing them

Analyze the status of your Word documents before publishing them

Microsoft Word the application that is integrated into Office for text editing, not only focuses on these works, but goes much further. Surely this is something that most of you have already been able to see first hand on many occasions.

And it is that while only a few years ago these tools focused on allowing us to create and edit text documents formatting them and little else, the situation has changed. To a large extent this has been given by the enormous magnitude in their use that these programs have at the moment. Of course, this is something that is especially evident in the most used alternative of this type in the world, the aforementioned Word.

That is why responsible developer firms increasingly make their text editors more powerful and versatile programs. But this is something that we can not only verify in this case, since something similar happens in the free alternative found in the LibreOffice suite, for example. With everything and with it, in these lines we are going to focus on Redmond's software.

And we want to tell you that in addition to all the features and functions that we have talked about on other occasions, the program includes its own file analyzer. Of course, it focuses on analyzing the documents we create here, in Word. This will help us before sharing, closing or publishing any file we have generated with this particular application. Although this is not very well known functionality, it can be very useful on certain occasions due to all the parameters that allow us to check.

This is how you analyze Microsoft Word documents

Therefore, to be able to access the functionality to which we refer, once we have finished with the document as such, we will have to go to the “File” menu of the program. Here, specifically at the bottom, we find a section called "Inspect document", where we click to access the available options.

Then a drop-down list will appear with three distinct sections in which we can do the analysis: the status of the document as such, its accessibility and its compatibility. In principle, the one that interests us most is the first one, since in it we have the possibility to analyze a good number of different sections. If we click on it, we will see that a new window appears with the aspects we want to analyze in the DOC document.

Thus, in this section we can mark, or not, elements to analyze such as the ActiveX controls included, macros, aggregated titles, document properties, comments and revisions, or embedded documents, among others. Once we have marked the objects we want to work with, just click on the "Inspect" button located at the bottom.

On the other hand, it will also look for content that is difficult to access for people with visual impairment, or if elements not compatible with older versions of Microsoft Word have been included. This will help us to make the DOC that we are going to use, send or share, as optimal and compatible as possible.

Date update on 2019-10-17. Date published on 2019-10-17. Category: microsoft Author: Oscar olg Fuente: softzone